Tutoring Centre Management Software for Australia
Run your whole centre — tutor schedules, attendance, fees and parent updates — from one platform, and stop chasing payments every month.
If you run a tutoring centre, coaching college or learning centre in Australia, you already know where your evenings go: matching bank transfers against a fee spreadsheet, replying to the same “what time is the session?” messages, and reminding the same parents about the same overdue invoices. None of that is teaching, and none of it grows your business.
Skooly is tutoring centre management software that takes that work off your desk. It has run scheduling, attendance and fee collection for more than 4,950 schools and 19,950 teachers worldwide, processing over US$10 million in payments — and the Skooly Academy platform is built specifically for centres like yours.
We set it up for you, with your real classes and fee schedules.
What tutoring centre software should actually do
A proper management system replaces the spreadsheet-and-group-chat stack with one place where:
Tutor scheduling runs itself.
Publish group and one-on-one session schedules, let parents book online, and handle cancellations and make-up lessons without a message thread. Tutors see their own sessions in the app; your timetable stays correct because it's the only timetable.
Attendance takes seconds, not rolls.
Mark a whole class in one tap, or let students check themselves in at a kiosk. Every record ties back to the student and the invoice, so no-shows and make-ups never get lost.
Invoices send, chase and reconcile themselves.
Skooly generates each invoice on schedule, sends automatic reminders before and after the due date, and reconciles the payment the moment it lands — no screenshots, no manual matching. Parents pay by card in one tap from the app; you see exactly who has and hasn't paid in real time.
Enquiries become enrolments.
Lead and enquiry management tracks a trial-lesson enquiry from first contact to enrolment, and the booking wizard handles enrolments, trials, drop-ins, packages and subscriptions in one flow — the CRM a tutoring business actually needs.
Parents stay informed without you typing.
The parent app carries schedules, invoices, receipts, announcements and progress updates. Fewer “did you get my payment?” messages, because the answer is already in their pocket.
Progress is visible.
Record assessments and share skill updates and formal progress reports — the thing that makes parents re-enrol every term.
Why Australian centres choose Skooly
Card payments, reconciled for you.
Parents pay by card or digital wallet through Stripe, straight from the invoice or the app; bank transfers and cash are recorded against the same invoice. Every payment matches itself to the right student, so month-end is a review, not a reconstruction.
Tutors paid per lesson.
Hourly, salaried, or per class / per student, with per-program rates that scale with lesson duration. Payroll runs produce payslips and reports from the sessions actually taught (Scale).
GST on the invoice, not in a spreadsheet.
Tax is configured per country at the rate you set, applied inclusive or exclusive, with the breakdown shown on every invoice.
Live in days, not months.
Every plan starts with a free 14-day pilot: guided setup takes minutes with CSV imports for your existing data, and premium plans include done-for-you migration — so you evaluate Skooly running your actual centre, not an empty demo account.
Transparent pricing.
Every price is published openly on our pricing page. No quotation meetings, no project fees, no setup fee. The only discount we offer is annual billing — two months free — so you never wonder whether another centre negotiated a better deal.
Built on real experience.
Skooly isn't a new app finding its feet on your centre. Thousands of schools have run on our platform across 10+ countries — the edge cases (siblings in different classes, mid-term joiners, pro-rated fees, make-up lessons) are already handled.
Plans that grow with your centre
Starter
Up to 100 active students
Runs your centre: scheduling, attendance, invoicing and the parent app.
Growth
Up to 250 active students
Adds the Collection Suite — automated reminders and auto-reconciliation — plus the check-in kiosk, lead management and parent progress updates.
Scale
Up to 500 active students
Adds formal assessments, multi-branch support and tutor payroll.
Three plans, priced openly. Every plan starts with the free 14-day pilot. Full details on the pricing page.
Frequently asked questions
It's a system that runs the administrative side of a tutoring centre, coaching college or learning centre — tutor and class scheduling, student records, attendance, fee invoicing and collection, enquiry follow-up and parent communication — in one platform, replacing spreadsheets, paper rolls and group chats.
By card or digital wallet, in one tap from the invoice or the free parent app, through Stripe. Bank transfers and cash can be recorded against the invoice too. Every payment reconciles automatically against the right invoice, and parents get a digital receipt the moment it lands.
Yes. Tax is configured per country with a rate you set, applied inclusive or exclusive, and shown as a breakdown on every invoice — so GST is handled without manual tax lines.
Yes. On the Growth plan and above, lead and enquiry management tracks a trial-lesson enquiry from first contact to enrolment, and the booking wizard handles enrolments, trials, drop-ins, packages and subscriptions in one flow.
On the Scale plan, each tutor gets a pay configuration — hourly, monthly salary, or per class / per student — with per-program rates that scale with lesson duration. Payroll runs produce payslips, reports and a full history, and you can preview a run before confirming it.
Days, not months. Guided setup gets your centre running on Skooly in minutes with CSV imports — and on premium plans our team migrates your students and fee schedules for you, before you decide to pay.
Yes — bookings, cancellations, no-shows and make-up scheduling are tracked per student, and attendance ties back to invoicing automatically.
Ready to stop chasing fees?
Start your free 14-day pilot or book a 15-minute demo — either way, you'll see Skooly running your real timetable, not a slideshow.